Student Guidelines for Composite Letters of Recommendation
The faculty members at Framingham State University recognize that there is a need to provide composite letters for some medical school, dental school and other professional school applications. This is the role of the Committee for the Health Professions (CHP). This committee consists of faculty from several departments that represent many of the pre-requisite courses required of students.
It is recommended that the students meet frequently with one of the Pre-Health Advisors (Dr. Bodack or Dr. Davis) prior to beginning his/her application process. To assist with and to facilitate the Committee's decision, you will need to provide Dr. Davis or Dr. Bodack with a completed Intent to Apply form no later than December 1st prior to the summer during which you will be applying. In addition, you will need to provide either Dr. Davis or Dr. Bodack the following materials no later than two months prior to the first application deadline. It is strongly recommended that students who have a summer or fall deadline for letters submit materials prior to April 1st of the application year as the committee does not meet during the summer.
• Copy of all college transcripts containing pre-requisite courses
• Names of schools applying to and application deadlines
• Three letters of recommendation from FSU faculty (at least one of these letters must come from a member of the Biology, Chemistry and Food Science or Physics and Earth Science Department). These letters can be emailed or mailed to either Dr. Bodack or Dr. Davis, but need to be on letterhead.
• A statement of your career goals and why you are pursuing this degree
• An e-mail address and phone number where you can be reached
• An electronic copy (in Excel) of the names and addresses of the schools that are being applied to. Students applying to schools that use a central application service that distributes letters need only include names and addresses of schools that need to receive letters from the CHP because they do not participate in the application service. Please note: it is the student’s responsibility to provide Dr. Davis or Dr. Bodack with the contact information and student identification number for the application service as well as the information for the other schools.
• Students also need to complete the upper portion of the Student Disciplinary Record Disclosure Consent form. This form should then be submitted to the Office of Judicial Affairs, who will conduct the review, and send the completed form to the CHP.
Upon receipt of all of the above materials, the Committee will begin the review. The Committee will not begin the review process until the student has supplied ALL of the requested material, regardless of approaching deadlines. After viewing the materials provided by the student and the Disciplinary Record Disclosure form, the members of the Committee will decide if the student’s application has merit. If so, the student will be invited to schedule an interview with the Committee. If not, the student will be informed that the CHP cannot write a composite letter of recommendation in support of his/her application. In most cases, students can still apply to their intended schools, but will need multiple letters of recommendation in place of the CHP composite letter.
After meeting with the student, the Committee will then make an assessment of the student's history, submitted materials and interview and vote to either 1) strongly support, 2) support, or 3) not to support the student's application to the professional school. Please note: If the student has not taken the MCAT or other professional exam required for the program being applied to, the committee may postpone a final decision on the letter request until such time when the student’s scores are available. The student will be informed, either in person or via email, of the Committee's decision. The student will have 72 hours in which to contact the Committee representative and inform the Committee as to whether or not he/she would like letters sent out to the different programs. If the student decides not to have the Committee send a composite letter, he/she may still choose to have copies of individual letters sent; however, it is the student's responsibility to arrange this. The Committee will be responsible for writing and sending ONLY COMPOSITE LETTERS. All individual letters of recommendation required for other school applications will be the responsibility of the student. It is not the Committee's responsibility to make sure that letters arrive prior to deadlines, if all of the material is not submitted well in advance of those deadlines. The Committee has no influence as to the student's acceptance to a program.
Please provide the packet of material to either:
Aline M. Davis, Ph.D.
Department of Biology
Steven Cok, Ph.D.
Department of Chemistry and Food Science
Subsequent Letters and Re-application
Students receiving letters may request CHP letters for up to two years after the initial application. However, in order to obtain another CHP letter the student must meet with one of the Pre-Health advisors and provide her with a letter outlining what the applicant has done since the last meeting with the committee, how it is relevant to his/her application and any other information that would be important to the Committee. The Committee may or may not request another interview with the candidate. This decision will be made on a case by case basis. If the letter re-request is greater than two years since the initial application, the student has to provide a new information packet and go through the process as a new applicant. Any
re-applicant that was not provided with a composite letter must apply as a new applicant.
Student Guidelines for Composite Letters of Recommendation