All Minuteman Library Network patrons have access to the holdings of Whittemore Library through the library catalog. These patrons may not borrow directly. They may request materials through the network transfer process at the library where they are registered. Anyone can use the materials within the Library.
- All full-time and part-time Framingham State University students have borrowing privileges at the Whittemore Library. Day and evening students must register with the library to activate the barcode on their student IDs. Borrowing privileges will expire when the student is no longer enrolled at the College.
- Alumni may obtain free borrowing privileges upon request. No more than three Curriculum Library items in total may be checked out to the patron. There will be no expiration of alumni privileges unless the Curriculum Library restriction is not respected.
- Faculty, staff, and administrators of the University will receive a bar-coded Minuteman Library Network card upon request.
- Nursing students at Framingham Union Hospital taking courses within the Framingham State University nursing department are entitled to borrow materials while they are enrolled in this program.
- Students who are currently enrolled at any of the Massachusetts public institutions of higher education may borrow from the library through the W.I.L.L. (Walk-in Interlibrary Loan) program. A validated student ID with a current semester sticker must be presented in order to check out materials.
With the exception of Reference materials, periodicals, and reserves, most items may be borrowed for a three-week period. In order to borrow, patrons must present a validated Framingham State University ID or a staff/alumni Minuteman library card issued by Framingham State University. Registration forms for barcodes may be filled out at the Circulation desk. Items may be renewed twice, providing they have not been requested. This procedure may be handled over the telephone, in person or in the "My Account" area of the library catalog. It is the borrower's responsibility to renew items needed longer than the three-week borrowing period.
Reference librarians are available to help patrons use the resources in the library, such as the online catalog, reference collection, periodical indexes and databases, and the Web. They can help you choose appropriate resources for a particular research topic and answer any type of question you might have about doing research or about the Library.
- Walk-in Reference: Reference Librarians are available to answer reference questions in the library during regular reference desk hours. They are available by appointment for individual or small-group consultations.
- Telephone Reference: Please call 508.626.4654 to speak with a reference librarian. At busy times priority will be given to users who are there in person.
- E-Mail Reference: Reference questions can be sent via e-mail to: email@example.com. Also check the link Contact us on the Library home page. Again priority will be given to users who are in the library in person.
- Library Instruction: We offer many types of library instruction sessions. To request a session call 508.626.4654, send an e-mail to firstname.lastname@example.org or fill in an online request.
Interlibrary Loan Service
Interlibrary Loan locates and procures materials that are not owned by the Whittemore Library. Requests will not be filled if the item is available here. Requests may be submitted for items found in the Minuteman system directly from the catalog. Requests for articles or non-Minuteman items are submitted using the online request form. You are limited to five requests per day. You are contacted when items arrive and you have one week to to pick up books before they are sent back to the owning library. Renewal is at the discretion of the owning library so check with the ILL staff (508.626.4690) if you need an item for more time.
Walk-in Interlibrary Loan (W.I.L.L.) allows students from any Massachusetts public institution of higher education to borrow items directly from any of the other institutions. A student ID with a current semester sticker (or some other proof of enrollment) must be shown. Borrowing privileges are based on the lending library's rules. At the Whittemore Library, there is no limit on the number of general collection items that can be borrowed, but no more than three Curriculum Library items may be borrowed by a W.I.L.L. patron. Below is a list of participating institutions:
Berkshire Community College
Mt. Wachusett Community College
Bridgewater State University
North Shore Community College
Bristol Community College
Northern Essex Community College
Bunker Hill Community College
Quinsigamond Community College
Cape Cod Community College
Roxbury Community College
Fitchburg State University
Salem State University
Greenfield Community College
Springfield Technical Community College
Holyoke Community College
Westfield State University
Mass. Bay Community College
Worcester State University
Mass. College of Art
University of Massachusetts - Amherst
Mass. College of Liberal Arts
University of Massachusetts - Boston
Mass. Maritime Academy
University of Massachusetts - Dartmouth
Massasoit Community College
University of Massachusetts - Lowell
Middlesex Community College
University of Massachusetts - Worcester Medical School
Placing Materials on Reserve:
1. Books and photocopies may be placed on reserve by faculty only in order to facilitate their use for specific assignments. Students are not allowed to place materials on reserve for their instructor.
2. Personal items belonging to the instructor may be placed on reserve. The instructor may request these items may be sensitized for the security system.
3. Requests must be submitted three days prior to when they are needed because of the large number of items used each semester.
4. Materials are kept on reserve for one semester only. No reserve items will be held from semester to semester.
5. The instructor informs students of what has been placed on reserve, as we have no knowledge of course assignments or requirements.
6. Articles and sections of books may be photocopied in the library.
7. All Reserve Materials placed on Open or Closed Reserve may not leave the library.
There are four types of reserves.
1. Closed Reserve: material on closed reserve is used in the library only and for a period not to exceed two hours. The library recommends this type of reserve as it provides maximum access and security where specifically assigned readings must be available. Student must have their ID card with them in order to borrow a reserve item.
2. Overnight Reserve: Material on overnight reserve may be used in the library for a two hour period during the day and may be taken out of the building after 4 PM to be returned by 10AM the following day. On weekends the materials may be checked out at noon Friday and are due back by 10AM Monday.
3. Open Reserve: Materials on open reserve are available for students for use within a supervised area. Multi-volume sets, items on comprehensive reading lists, and similar materials that require constant access to be successfully used, should be placed here. Materials are currently housed in the Reference foyer.
4. e-Reserve: Journal articles or chapters of books are scanned into a PDF version and placed in the e-Reserve portion of Blackboard. Professors can link to these materials from within their Blackboard course site making them available to students. e-Reserves are only available for the duration of the current semester.
Confidentiality of Records
In accordance with the recommendation of the Office of Intellectual Freedom of the American Library Association, registration and circulation records at Whittemore Library are confidential. Library registration includes information required of the patrons in order for them to borrow materials. Circulation records include any information that identifies the patron as borrowing particular materials. The library staff will not release any of the information contained in the registration or circulation records except by formal state or federal judicial order. Authorized library staff may use the above-mentioned records in order to perform routine duties.
The overdue fine is 10 cents per book per day.
Public Access Computer Use
As part of a public higher education institution, Whittemore Library supports services to members of the campus community as well as users unaffiliated with Framingham State University by providing access to resources, including computers, within the Library. Although there are no specific time limitations on the use of computers, course related research takes precedence over all other Internet use and Library staff reserve the right to ask unaffiliated users to vacate a computer station to allow students to conduct research for class assignments. The Library does not filter information accessible through the Internet and is not responsible for its content. All Internet use on campus is governed by the college's acceptable use policy.
Computers on the main floor Reference area, the Business area, and on the upper mezzanine in the Periodicals Department are designated campus network PC's. They have specialty services for students and faculty, and are equipped with Microsoft 2007. These computers require a login using a FSC account username and password. Members of the campus community use these computers for any academic purpose including library research and writing.
Computers on the main floor near the Circulation Desk area, and on the upper mezzanine in the Curriculum Library, and in the lower mezzanine (pit) area are designated Minuteman Library Network public PC's and are available for use without a FSU login. These are equipped with a web browser and are intended for searching the Minuteman catalog and the state and network supplied databases, the Internet, or for quick email. Visitors not affiliated with the university can only use these computers.
Technical Services Policy
The Technical Services Department strives to record, label, and have displayed in the Minuteman Library Network (MLN) “bibliographical” descriptions of newly acquired information resources as promptly as possible. These sources or works are also catalogued and enumerated in the international bibliographical database, OCLC, to establish our holdings and facilitate interlibrary lending for our users in teaching and research, as well as contributing to scholarly communication with libraries and users beyond our immediate purview.
These descriptions are formulated in accordance with the prevailing local (MLN), national and international standards (US MARC21 and OCLC) at the time of cataloguing.
The Department serves all Framingham State staff and patrons to clarify “bibliographical” inquiries as they may arise, in the Minuteman catalogue and the OCLC database. Likewise, the Department responds to external inquiries regarding descriptions and holdings statements of our resources.
The philosophy of the Department is to conduct its operations and dispatch its work for the convenience of the user.
This policy statement is to serve as a guideline in the selection of library materials for the Henry Whittemore Library. As the library environment is moving toward digital media licensing, accessing and preservation, we have made sincere attempts to address electronic resources collection guidelines. The Library acquires information resources in a variety of formats (e.g. books, journals, newspapers and multi-media). The Library accesses information through direct licensing of research databases with academic publishers, societies, database aggregators and consortia of electronic information resources. The trends of e-resources have been in acquiring journals found in the aggregated format of a database, unless a journal is not available through the aggregated database format. General Selection Criteria for local development of information sources follows similar priorities in the Collection Development Policy.
Library materials are acquired with the following priorities in mind:
1. To support the current teaching program of the University, noting that the primary role of the institution is undergraduate education in diverse academic disciplines as well as career oriented professional programs in undergraduate programs
2. To collect with emphasis in those areas of the collection wherein new graduate and undergraduate programs have been developed and to meet appropriate criteria for accreditation
3. To meet the general information, cultural and recreational needs of the academic and administrative community of the University
Collection in subject areas wherein no courses are offered is more selective and is limited to basic reference materials, selected important works, historical surveys, important bibliographies and a few major periodicals in the field
The mission of the Henry Whittemore Library is to acquire, organize, preserve and interpret the collections and resources needed to support the academic programs and information and research needs of the university; to develop and maintain the services necessary for access to and effective use of information and materials in appropriate formats for on and off-site users; to publicize and provide education and instruction to students and faculty in the use of library resources and to promote information literacy; to evaluate and provide services and resources responsive to user needs; and an atmosphere that supports academic excellence. The Library also provides materials for cultural and recreational enhancement and maintains collections perpetuating the heritage of the college through the preservation of its publications, documents, historical records, and significant artifacts.
General criteria for local development of electronic information resources:
Priority for purchases will be given to full text scholarly contents.
Information resources will be purchased in a single format, with the digital format preferred. The digital format allows multiple simultaneous users to access the resource without the limitations of operating hours and location.
To optimize existing financial resources, FSU library collaborates with the state-wide, publically supported academic library group purchasing agreements through, MCCLPHEI, Inc. FSU library also joined WALDO consortium to leverage electronic database purchasing membership in the New England region. Additional access is provided through memberships in other statewide consortiums.
We will maximize use of the online information environment, guiding students and researchers in the use of this rich and rapidly developing world of information.
Renewal and evaluation of information resources:
All subscription and licensed resources will be evaluated based on relevance to the FSU including curriculum, overall usage statistics, cost per search, and total cost of access. As part of evaluation, we will also consult with faculty to determine the importance, current usage, and relevance of resources for teaching and research.
Collection Development Tools:
• CHOICE reviews
• Reviews in scholarly journals
• Reviews in library and book trade journals
• Published bibliographies
• Lists of recommended readings for the college's courses
• Publishers' catalogs
• Scholarly journals and societies websites
The American Library Association's "Library Bill of Rights" and the "Intellectual Freedom Principles for Academic Libraries" as adopted by the Association of College and Research Libraries (ACRL) will be supported by the Library.
Request to Purchase
Acquisitions & Serials Librarian administers collection development for all formats of the library materials while the decisions are made jointly by the academic department faculty liaison (See #1). Starting in the academic year, 2012-13, the Library will implement the librarian liaison program (aka, subject specialist librarian) for each academic department (See #2) to better coordinate academic department’s needs.
Request to Purchase and Making Purchasing Recommendations
The library also accepts recommendations from Framingham State University students, faculty and staff for the library materials purchases, as well as recommendations for new subscriptions to journals and newspapers. Recommendations will be weighed on the basis of the principles identified in the Library Collection Development Policy.
Faculty may submit requests for purchase to their library liaison using CHOICE cards, On Order Form, the Online Acquisitions Request Form, or On Order book request cards, available by contacting the Acquisitions Department. The library also accepts e-mail, lists, brochures, and publishers' catalogs that provide adequate bibliographic information for verifying requests. The Minuteman Library Online catalog (http://library.minlib.net/search%7eS15) should be checked before submitting a request to verify that the item is not already held by the library.
Acquisitions: Order Status Notification
Records for on-order materials will be sent out by the Acquisitions Department Library Assistant upon placing an order. Once the materials have been received, technical processing is completed and is available in the library; they are also listed through the Massachusetts Library and Information Network (MLIN). Those who place an order will be receiving the final notification card or information by email. This is a simple acknowledgement of the acquisition lifecycles completion.
Recent Acquisitions Announcement – What’s New
Recent Acquisition information will be included under the What’s New section on the Library Website will be updated with library materials added to our main collection on a month basis. http://www.framingham.edu/henry-whittemore-library/whats-new/recent-acquistions.html
Guidelines for Donations including Gifts
Gifts/donations Guidelines - In addition to purchasing materials, the library does accept donated resources. When you receive an inquiry concerning donations, before accepting donation and gift items, please review our gift policy and request a list of bibliographic information that includes author, title, publisher and the publication date. Although it may not always be possible, bibliographic information is preferred for each donated item or series of items. In addition, please clarify any shipping or delivery arrangements related to the delivery of donated items. Find out who the donor is. Once the Acquisitions Department receives bibliographic information, we will get in touch with the donor.
Please note that we do not wish to get the following materials: Old editions of textbooks. Old copies of popular magazines, Paperback fiction and Newspapers
Once we receive the donated items based on our initial evaluation, the Acquisitions Department will review the materials to decide whether to add them to the collection. Donated materials are added only if they meet the same criteria as materials purchased directly. The Acquisition Department will determine housing and circulation policies for gifts and will provide a list of titles for tax purposes, or authorize that the materials on the list provided were received as donations/gifts.
Guidelines for Weeding the Print Collection
• Availability: Is the item available electronically?
• Physical Condition: Does it need to be replaced or discarded?
• Publication Year: Is the item outdated? If it is, does it have historical value?
• Edition superseded: Is there a more recent edition?
• Content Accuracy: Does it represent the most advanced state of knowledge in the field? If it doesn't, is it of historical value?
• Relevance: Is it relevant to FSU curriculum, faculty research, authored by FSU personnel or alumni, etc.
Note: Selection guidelines for the Curriculum Library and the Special Collections are excluded in this document, as they operate independently.
The Library does not filter the Internet content. Please use the information available on the Internet according to your research needs, but be aware of the presence of other patrons in the library.
Eating and Drinking
Food and beverages are available in the library cafe.
Smoking is not allowed in or in front of the building.
Out of consideration for other patrons, the use of cell phones in the library is not allowed. Phones should be turned off before entering the building.