Absence Policy

Student Absence Policy

Policy
If a student is absent from classes for less than three (3) consecutive days, they are responsible for contacting their professors individually to discuss missed course information and requirements including quizzes, exams, assignments, etc., see Missed Classes and Assignment below.

Students missing three (3) or more consecutive days of classes will be required to provide documentation to the Dean of Students Office to support their absence, for the appropriate documentation, see Documentation below. For absences of three (3) days or longer, as a courtesy, the Dean of Students Office will inform the professors of the student's absence after the documentation is received that supports that absence. This is not an “excused absence”. The decision to “excuse” an absence is up to the discretion of the professor. The correspondence from the Dean's Office to the professor(s) will verify that the student’s absent has been documented. Decisions with respect to allowing flexibility for missed or incomplete student coursework are made at the discretion of the professor. [It is still the responsibility of the student to contact their professors individually to discuss missed course information and requirements including quizzes, exams, assignments, etc., see Missed Classes and Assignment below.]

Missed Classes and Assignments
Instructors will address class absences on a case-by-case basis. Professors have final approval on excusing an absence or allowing students to make up missed work within a given time frame. Students who miss class for any reason will be responsible for contacting the instructor and confirming arrangements to make up missed assignments, if granted by the instructor.

Documentation
The type of absence will determine the type of documentation needed. Please refer to the following:

  • Illness/Medical/Hospitalization: A note on letterhead from your health care provider stating the dates that you were unable to attend classes (dates) due to illness/medical condition/hospitalization, etc. (specific details of the illness/medical condition do not need to be included)
  • Death in family: A copy, or link, to the obituary or a note on letterhead from the funeral home.

Any questions on the type of documentation needed, please contact the Dean of Students Office at 508-626-4596.

Class Absence Due to Illness, hospitalization or Extenuating Circumstances
Students are responsible for notifying their professors of their absence due to an extenuating circumstance or illness prior to the missed class.
Students who allegedly abuse this policy by falsely claiming to be ill or have an extenuating circumstance will be documented and will participate in the student conduct process.

Illnesses Treated at the Health and Wellness Center – Foster Hall
The Health and Wellness Center does not provide medical notes to students for missed classes due to illness. The Health Center strongly encourages students to maintain contact with their professors throughout the semester and communicate with them directly when ill or at the onset of illness. If a student will be absent for three or more consecutive days, staff from the Health and Wellness Center will notify the Dean of Students Office.
All medical and mental health services provided at the Health Center are private and confidential. The Health Center cannot legally provide medical or mental health information to anyone (parents or professors) without the student's written consent.

Extended Absences
Students who miss a substantial number of class meetings may wish to consider dropping or withdrawing from the course. They should discuss their options with their professor, and they are encouraged to consult with their medical provider on how the added stress of making up assignments will impact their recovery.

Death of family member
If there is a loss within the student’s family, students are responsible for notifying their professors of their absence due to services of the deceased prior to the missed class. Documentation should be sent to the Dean of Students Office if the absence is for three (3) or more consecutive days and could include a link to the obituary, or a note from the funeral home.

Extenuating Circumstances
In the case of a personal emergency or extenuating circumstance that might interfere with a student's ability to attend or perform in class(es), students are highly encouraged to contact the Dean of Students office for support and assistance. Office administrators can help students seek the appropriate support from on- or off-campus professionals. The Dean of Students Office reviews these situations on a case-by-case basis, and may require documentation or evidence of the situation to help facilitate the decision-making process.

Students Who are Pregnant or Who are Parents
Students who are pregnant and need to miss class due to medical appointments or related conditions are encouraged to work with staff in the Dean of Students Office for support. The Office may request that students who miss class for an extended period of time to submit a doctor's note documenting the number of days the student is advised to miss. Students who have children who are ill and need to miss class to take care of them are encouraged to provide a doctor's note to the Dean of Students Office if the absence is three (3) days or more. The Dean of Students Office will work to support these students as they work to complete their academic requirements.

Dean of Students Office Location and Hours

McCarthy Center
Fifth Floor, Suite 504
Hours - 9:00 am to 5:00 pm
508-626-4596