Office of Campus Events

Host Your Next Event at Framingham State University

Conveniently located in the MetroWest region, Framingham State University offers a variety of flexible spaces to accommodate meetings, conferences, performances, celebrations, and other special events. From intimate meeting rooms to large event venues, our campus provides options for gatherings of many sizes and needs. 

The Office of Campus Events will assist with space selection, scheduling, room setup, audiovisual needs, and other event logistics. 

Interested in renting space? Please call Assistant Director Susan Romani at 508-626-4577 or email externalevents [at] framingham.edu (externalevents[at]framingham[dot]edu) with all your event information and someone from our team will be in touch.

Rental Requirements & Information

What do I need to rent event space at Framingham State University?

Every outside rental needs two things before the event: 

  • A fully executed rental contract, returned to us before your event date 
  • A certificate of insurance that meets the University's coverage requirements (see below)
What insurance do I need to rent space on campus?

You'll need a certificate of insurance with limits of at least $1,000,000 per occurrence and $2,000,000 aggregate. Coverage must extend to the actions of your event participants, and Framingham State University must be named as an additional insured for the duration of the rental.

How much does it cost to rent event space?

Every rental includes these fees: 

  • Facility fee: based on your event's needs 
  • Administrative fee: $100 
  • Maintainer: $48 per hour, with a 4-hour minimum
Are there any additional fees?

Some events need extra services, depending on their size and needs: 

  • Police detail: $300 per 4-hour block, when required 
  • Audiovisual support: $50 per hour, with a 4-hour minimum 
  • Event Service Manager (ESM): $20 per hour, with a 1-hour minimum
What does an Event Service Manager do?

An Event Service Manager (ESM) is on site to help your event start and end smoothly. ESMs monitor headcounts and exits, help with last-minute needs, and make sure the space is cleared when your event ends. Larger or more complex events may need more than one ESM.

What's included at no extra cost?

Set-up, Wi-Fi and parking are included with your rental.

Can my attendees use campus Wi-Fi?

Yes. Let us know ahead of time if your attendees will need Wi-Fi, and we'll coordinate access with the University's IT department.

Who provides catering for events?

Catering for outside events is provided by Sodexo, the University's in-house catering partner. Once your event is confirmed, the Catering Manager will work with you directly to plan your menu and service.

Is catering included in the rental fee?

No. Sodexo bills catering separately, and it's not included in your event space fees.

How many people can attend an event on campus?

During the academic semester, parking and space availability limit the size of outside groups: 

  • Monday–Thursday: up to 50 attendees 
  • Friday: up to 100 attendees 
  • More than 100 attendees: events must be held on a weekend or during a University break

Campus Venues

Check out our event and meeting spaces!  Below you can explore some of the bookable venues we have on campus. Visit us to see everything we have to offer!

Looking to have your event catered?  Review the campus catering guidelines to see which of our campus venues are suitable for your catering order.

Does your event have a large attendance? Take a look at our police detail policies to see if you will need to have Framingham State University Police attend your event.

If you have any questions about the campus venues, would like to find availability, or if you want to learn about spaces that aren't listed, please give our Reservation Assistants a call at extension 4092, or visit 25Live.

Moynihan Room

Moynihan Room

The Moynihan Room is available to faculty and staff. It fits 14 people comfortably around a conference table with seven chairs around the room. This room is equipped with a projection screen, TV, conference phone, and coat rack. It also has cabinets for catering, if needed.

Dwight Performing Arts Center

Dwight Performing Arts Center (DPAC) is the University’s on-campus auditorium. It seats 509 guests and houses a large stage which can seat 50 chairs. This space is often used for very large presentations and performances. A large projection screen and projector come with the space, along with a wooden podium. Microphones and lighting can be requested and supplied by our tech crew.

Dwight Performing Arts Center
1839 Room

1839 Room

This conference room is ideal for 15-20 people, with 17 chairs around a large conference table and 6 lounge chairs around the room. This room comes equipped with projector, screen, conference phone, and whiteboard. Catering can be ordered on campus and fits conveniently in the back of the room. This conference space is only available to faculty members.

Forum

Our second largest lecture space on campus is located in the McCarthy Campus Center, and can seat up to 200 guests lecture style. The room can accommodate other setup designs such as large round tables for banquets of up to 120 guests, as well as U-shape, hollow square, and conference designs for meeting style events. Built-in stage, podium, projector and large screen make this space ideal for presentations. Catering can be ordered on campus and a buffet style line can be placed in the back of the room.

Forum
Alumni Room

Alumni Room

The Alumni Room fits 100 guests lecture style, and can also be configured much like the Forum on a smaller scale; accommodating round tables, U-shape, hollow square and conference designs. Metal podium, projector, and screen come already in the room. This space is ideal for smaller scale presentations, and is also located in the College Center. Conference phones and catering can be requested in this room.

Who is Campus Events?

Our team is a small group of dedicated event professionals and student workers.

Autumn Sendzik

Autumn Sendzik

Director, Office of Campus Events
508-626-4986
asendzik@framingham.edu
O'Connor Hall
Susan Romani

Susan Romani

Assistant Director, Office of Campus Events
(508) 626-4577
sromani@framingham.edu
O'Connor Hall
Felix Mwangi

Felix Mwangi

Lead AV Technician, Office of Campus Events
508-626-4947
fmwangi1@framingham.edu
O'Connor Hall
Victoria Adeyemi

Victoria Adeyemi

Reservations Office Assistant, Office of Campus Events
508-626-4041
vadeyemi@framingham.edu
O'Connor Hall
View All

Student Staff

Student workers support Campus Events by serving in leadership roles as Reservations Assistants,  Setup Crew, AV Technicians, and Event Service Managers.

Reservations Assistants- The Reservations team is the first line of customer service and provides support for daily operations for the Office of Campus Events. Reservations Assistants are responsible for processing requests for events, spaces, and event resources. The Reservations Team can support event planning, provide information about event spaces, answer questions about guidelines and office policies and procedures, and assist with the reservations process through 25Live.

Setup Crew- Our Setup team does just that, sets up event spaces to the requested and required specifications, customizing your event space to your needs. Setup crew is knowledgeable about event resources available on campus for space adjustments in order to enhance the guest’s event experience.

AV Technicians- The Tech team provides technological support for events ranging from microphones, to zoom room support, to lighting. AV Technicians are trained to provide tech support and answer your questions during your event to help things run efficiently. 

Event Service Managers- Event Service Managers (ESMs) are your on-site support for events. ESMs are scheduled according to the event request details and are present to answer questions, support any last minute resources requests, and provide customer service to hosts and guests during an event.  

Accommodations at Campus Events

Framingham State University is committed to providing access to university events for people with disabilities.  The form is available for people with disabilities to request accommodations to attend university events.

Event sponsors may also use this form to indicate anticipated needs regarding accessibility and assistive technology for their events.

We ask that you make requests for accommodations as early as possible since certain requests, such as securing ASL interpreters and changing assigned seating, can take at least two weeks to process.

 

O'Connor Hall

Locate Us!

Our office is located in O’Connor Hall on the garden level (next to Miles Bibb Hall and across from Hemenway Hall). You can reach us at reservations [at] framingham.edu or by phone at (508) 626-4092.

Contact Us!

Our office is located in O’Connor Hall on the garden level (next to Miles Bibb Hall and across from Hemenway Hall). You can reach us at reservations [at] framingham.edu (reservations[at]framingham[dot]edu) or by phone at (508) 626-4092.